English Deutsch
Event location Exterior view of the rooms

Data protection

Data Protection Regulations of MESSE ESSEN GmbH

The person responsible for the purpose of the General Data Protection Regulation and other national data protection laws of the member states as well as other provisions of data protection law is:

Messeplatz 1
D-45131 Essen
Telephone: +49.(0)201.7244.0

Oliver P. Kuhrt
Chairman of the Supervisory Board
Thomas Kufen (Mayor)

Contact details of the data protection officer

Rathaus, Porscheplatz
D-45121 Essen
Telephone: +49.(0)201.7244.688

I. General information about visiting the website

1. Scope of the processing of personal data

We only collect and process personal data of our users to the extent necessary to provide a functional website as well as our contents and services. The processing of personal data of our users takes place regularly only after consent of the user. An exception applies in those cases in which prior consent cannot be obtained for real reasons, the data are publicly accessible or the user makes them available directly when making contact or the processing of the data is permitted by legal regulations.

2. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis. In the processing of personal data required for the performance of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary to carry out pre-contractual measures. Insofar as the processing of personal data is required to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis. In the event that the vital interests of the data subject or another natural person require the processing of personal data, Article 6(1)(d) GDPR serves as the legal basis. If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for processing.

3. Data erasure and storage time

The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage ceases to apply. Furthermore, data may be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the person responsible is subject. The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

4. Rights of the data subject

The data subject has the right to request confirmation from the data controller as to whether personal data concerning him or her are being processed; if this is the case, he or she has a right of access to such personal data and to the following information:

a. processing purposes;
b. the categories of personal data being processed;
c. the recipients or categories of recipients to whom the personal data have been or are still being disclosed, in particular recipients in third countries or international organisations;
d. if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration;
e. the existence of a right of rectification or deletion of personal data concerning him or of a restriction on processing by the controller or of a right of opposition to such processing;
f. the existence of a right of appeal to a supervisory authority;
g. if the personal data are not collected from the data subject, all available information on the origin of the data;

You also have a right to restrict the processing of these data and a right to data transferability. If you have given us your consent, you can revoke it for the future. If you have any questions on the subject of data protection, you can contact the data protection officer at any time. You also have the right of appeal to the competent supervisory authority.

Responsible regulatory agency:

Landesbeauftragte für Datenschutz und Informationsfreiheit NRW
Kavalleriestr. 2-4
40213 Düsseldorf
Telephone: 0211 / 38424-0
Telefax 0211 / 38424-10

To exercise your rights under data protection law, please contact datenschutz@messe-essen.de.

5. Disclosure of data to third parties

To enable us to process your data for the purposes mentioned above, we may forward your data to selected partner companies. If necessary, we have concluded a contract with the recipients for order processing. These services include in particular ticketing, mailings, stand construction services and catalogue entries.

In addition, we may pass on your data to third parties if this is necessary to fulfil our range of services. These may include the following partners in particular: Transport companies (for orders), credit institutions and payment service providers, credit assessments. A passing on can also take place, if we are obligated to the passing on to public places, and/or on judicial order. We do not transfer any personal data to third parties outside the European Economic Area (EEA).

In the event of a credit risk (name, address, e-mail address, information on the company and, if applicable, contractual and receivables data), we will transfer your data to coface Debitorenmanagement GmbH, Isaac-Fulda-Allee 1, 55124 Mainz, and, if applicable, to other cooperating business information agencies for the purpose of checking the creditworthiness and checking the deliverability of the stated address and for the purpose of debt collection processing. The legal basis for this transmission are Art 6 I b GDPR and Art 6 I f GDPR. Transmissions on the basis of Art 6 I f GDPR may only take place if this is necessary to safeguard the legitimate interests of our company and does not outweigh the interests or fundamental rights and freedoms of the data subject which require the protection of personal data. Detailed information on our contractual partner, coface, within the meaning of Art 14 GDPR, i.e. the business purpose, the purpose of data storage there, the legal basis, the data recipients of coface, the right to self-disclosure and the right to deletion and correction as well as to profiling can be found at www.coface.de/Home/Allgemeine-Informationen/Datenschutz.

II. Provision of the website and creation of log files

Every time you visit our website, our system automatically collects data and information from the computer system of the calling computer.

The following data is collected:
1. information about the browser type and version used
2. the user's operating system
3. the IP address of the user
4. date and time of access

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user. The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user's computer. For this the IP address of the user must remain stored for the duration of the session.
The data is stored in log files to ensure the functionality of the website. In addition, the data serves us to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. Our legitimate interest in data processing pursuant to Art. 6 para. 1 lit. f GDPR also lies in these purposes. The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended. If the data is stored in log files, this is the case after seven days at the latest.
The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

III. Usage of Cookies

Our website uses session cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. If a user visits a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic character string that enables a unique identification of the browser when the website is called up again. Cookies are not used to create personal user profiles.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or generally and activate the automatic deletion of cookies when closing the browser. When cookies are deactivated, the functionality of our websites may be limited.

Cookies are stored on the user's computer and transmitted to our site. Therefore, you as a user also have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website in full.

1. Google AdWords

Our websites can use Google AdWords. AdWords is an online advertising program of Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States ("Google").
In the context of Google AdWords we use the so-called conversion tracking. When you click on an ad served by Google, a cookie is set for conversion tracking. These cookies expire after 30 days and are not used to personally identify users. If the user visits certain pages of our websites and the cookie has not yet expired, Google and we can recognize that the user has clicked on the ad and has been redirected to this page.
Each Google AdWords customer receives a different cookie. Cookies cannot be tracked through the websites of AdWords customers. The information collected using the conversion cookie is used to generate conversion statistics for AdWords customers who have opted for conversion tracking. Customers see the total number of users who clicked on their ad and were redirected to a page with a conversion tracking tag. However, you will not receive any information that personally identifies users. If you do not wish to participate in tracking, you can object to this use by easily deactivating the Google Conversion Tracking cookie via your Internet browser under User Settings. They are then not included in the conversion tracking statistics.
For more information on Google AdWords and Google Conversion Tracking, please see policies.google.com/privacy.

2. Contact form

If you send us enquiries using the contact form, your details from the enquiry form, including the contact data you provided there, will be stored for the purpose of processing the enquiry and in the event of follow-up questions. We will not pass on this data without your consent. The data entered in the contact form is therefore processed exclusively on the basis of your consent (Art. 6 para. 1 lit. a GDPR). You can revoke this consent at any time. All you need to do is send us an informal message by e-mail. The legality of the data processing processes carried out up to the revocation remains unaffected by the revocation.
The data entered by you in the contact form will remain with us until you request us to delete, your consent for storage revoked or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions - in particular retention periods - remain unaffected.

3. Website Analysis

The provider of this website uses the services of etracker GmbH, Hamburg, Germany (www.etracker.com) to analyse usage data. Here, cookies are used which enable the statistical analysis of the use of this website by its visitors as well as the display of usage-relevant content or advertising. Cookies are small text files that are stored by the Internet browser on the user's device. etracker cookies do not contain any information that could identify a user.

The data generated with etracker is processed and stored by etracker solely in Germany by commission of the provider of this website and is thus subject to strict German and European data protection laws and standards.In this regard, etracker was checked, certified and awarded with the ePrivacyseal data protection seal of approval.

The data is processed on the legal basis of Art. 6 Section 1 lit f (legitimate interest) of the EU General Data Protection Regulation (GDPR).Our legitimate interest is the optimization of our online offer and our website. As the privacy of our visitors is very important to us, etracker anonymizes the IP address as early as possible and converts login or device IDs into a unique key with which, however,no connection to any specific person can be made with. etracker does not use it for any other purpose, combine it with other data or pass it on to third parties.

You can object to the outlined data processing at any time provided it is related to your person. Your objection has no detrimental consequences for you.

Further information on data protection with etracker can be found here.

IX. Other third-party services

1. Google Maps

Our websites can use the map service Google Maps via an API. The provider is Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. To use the functions of Google Maps it is necessary to save your IP address. This information is usually transferred to a Google server in the USA and stored there. The provider of this site has no influence on this data transmission.
The use of Google Maps takes place in the interest of an appealing representation of our online offers and at an easy findability of the places indicated by us on the web pages. This represents a legitimate interest within the meaning of Art. 6 para. 1 lit. f GDPR. You can find more information on the handling of user data in Google's privacy policy

2. Google Captcha

We integrate the function for the recognition of bots, e.g. for entries in online forms ("ReCaptcha") of the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. With reCAPTCHA it should be checked whether the data entry on our web pages (e.g. in a contact form) is done by a human being or by an automated program. For this reCAPTCHA analyzes the behavior of the web site visitor on the basis different characteristics. This analysis starts automatically as soon as the website visitor enters the website. For analysis reCAPTCHA evaluates various information (e.g. IP address, time the website visitor stays on the website or mouse movements made by the user). The data collected during the analysis is forwarded to Google. The reCAPTCHA analyses run completely in the background. Visitors to the website are not informed that an analysis is taking place. Data processing is carried out on the basis of Art. 6 para. 1 lit. f GDPR. The website operator has a legitimate interest in protecting his website offers against abusive automated spying and SPAM.
Opt-Out: adssettings.google.com/authenticated.
Further information about Google reCAPTCHA and Google's privacy policy can be found at: www.google.com/intl/de/policies/privacy/ and www.google.com/recaptcha/intro/v3beta.html.

X. Links to other Websites

Our websites may contain links to other websites. We have no influence on the editorial content of external websites and on whether their operators comply with data protection regulations.

XI. Video surveillance

Video surveillance on the exhibition grounds is used to control the flow of traffic / visitors and for security purposes. An evaluation for other purposes does not take place.

XII. Changes to this privacy policy

We reserve the right to change this data protection declaration at any time with effect for the future. An up-to-date version is available on the website. Please visit the website regularly and inform yourself about the applicable data protection regulations.

As of: 07.05.2019